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Have you ever been asked to write a letter of recommendation or a letter of reference? Our experts have put together a comprehensive library of examples and templates, as well as an A-to-Z guide to writing your own.
Do you need to write letters of recommendation to students or teachers? The following example shows how to write a great letter of recommendation for a student applying for a scholarship, or for an undergraduate or master’s degree program. In addition, we include a sample teacher recommendation letter applying for a new job.
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If you’re looking for a letter of recommendation for an employee, we’ve got you covered with our template below. If you’re giving a reference to a colleague, we also have templates for letters of recommendation for colleagues or friends, as well as LinkedIn letters of recommendation for your professional acquaintances.
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A letter of recommendation (or letter of reference) is a document in which you state the qualifications, experience and commitment of a colleague, student or friend to help them land the position they want.
There are many different types of letters of recommendation, but the three most common are written for job applications, university applications, and grades references.
Almost all universities and scholarship programs require at least two letters of recommendation as part of the application process. This reference letter should ideally be written by a former teacher or professor who is familiar with your academic achievements and abilities.
Admissions managers and scholarship organizations want to gain a better understanding of who students are as individuals before they make a decision to accept them or award scholarships.
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Letters of recommendation provide an outside authoritative perspective and help explain qualities that are difficult to fully convey in CVs and personal essays.
You may also receive a letter written by a coach, supervisor, or academic advisor who can talk about your strengths.
For most job applications, a CV and a well-written cover letter or letter of interest will suffice. However, some industries or companies may require letters of recommendation in addition to these basic needs.
In general, the most convincing reference letters are those written by the supervisor. If this is not possible (or undesirable), recommendations from colleagues familiar with your work are also welcome.
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If you don’t think your CV and cover letter are too strong, a letter of recommendation can give your application the extra push you need to land the job.
Adding a letter of recommendation to your application can be especially helpful if you have little or no work experience. In situations like these, a grade point reference from a friend or teacher can make a big difference in finding a job.
On the other hand, if you are applying for a highly competitive job, solid references from previous employers will be very beneficial.
However, you should wait until the employer requests a reference from you before issuing a letter of recommendation. In general, you shouldn’t include references on your resume because employers aren’t interested in seeing them until later in the hiring process.
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Now that we know what a recommendation letter is and who needs it, let’s go over exactly how to format a recommendation letter, as well as the best page structure and fonts to create a professional look.
No matter who the letter is for, including these eight basic sections of your letter will ensure that it hits all the points needed to make a compelling recommendation.
Your name, address and contact information should be in the title at the top of the page. Alternatively, you can place this information above the date at the top left of the page.
As with any letter, the first line should be addressed to the person or entity you are addressing with your name and title. Avoid vague greetings like “To whom it may concern”, unless there are no other options available to you.
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Check out the first step of our recommendation letter writing guide for a more detailed explanation of how to create the perfect greeting.
Start by expressing your sincere recommendation from the applicant, then explain who you are, your relationship with the person you’re recommending, and how long you’ve known them.
The second paragraph should outline the relevant professional or professional strengths of the applicant. Include one to two specific, detailed examples that demonstrate this power.
This optional section is only used when writing a letter of recommendation for a job. It should also only be included in cases where the applicant’s reasons for leaving the previous company are neutral or positive, such as relocation for family reasons or opportunities to grow from the previous company.
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End your letter of recommendation on a professional note, writing “Sincerely” and then your name below. If you’re sending a hard copy, leave room to sign your signature in ink for that extra personal touch.
Even though the most important part of your letter is the content, the appearance of the page still requires some consideration. Alignment, margins, font size, and style can all affect a reader’s impression.
Before you start writing your letter, there are a few things you need to do to make sure that your reference letter is as engaging as possible.
Ask applicants for a copy of their CV, cover letter, personal essay or other document they submitted as part of the application. Read it carefully and avoid repeating the information mentioned unless it is absolutely essential.
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It’s a good idea to ask applicants to fill you in on the role they’re applying for, as well as whether there are any specific points or job examples they’d like you to mention, so you can make your letter as relevant and concrete as possible.
Do some research on the company, university, or scholarship the applicant is targeting, and tailor your letter to their needs. If you’re writing a letter of recommendation for a job application, reading the job description is a great way to get an idea of the details you should pay attention to.
Depending on the type of recommendation letter you are writing, the tone and content will vary. If you’re a manager writing for an employee, the tone will be much more formal, and the letter will contain lots of detail about the applicant’s professional achievements.
On the other end of the spectrum, a character reference from a friend will be written in a more informal tone and focus more on the person’s personal strengths and qualities.
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Before writing your letter, think about the tone you should use and the details you want to highlight. This gives your letter of recommendation the best chance to make a positive first impression.
Now that we’ve got all the details, it’s time to write your letter. Following these steps will help you create a compelling letter that is guaranteed to be an important part of the application you recommend.
The title displayed at the top of the letter of recommendation must contain your name and contact information. Not only does it appear more professional, but it also gives the employer or institution a way to contact you if they need more information.
The way you greet someone the first time you meet them has a huge impact on how they feel about you. The way you greet someone in a letter is no different. So it’s important to use a polite and personal greeting to start your letter strongly.
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The title will vary depending on the person you are addressing. For example, if you were to approach a hiring manager, you would use common titles such as Mr., Ms. or Mx.
On the other hand, if you are writing to a professor or someone with a doctorate, you should use their professional title, such as Dr. or Professor.
Ideally, the applicant requesting the letter should provide you with the name of the person to whom the letter is addressed. Otherwise, a quick little research on LinkedIn, or the company/university website will pay off.
Even if you don’t know the name of the recipient, you should still make your greeting as personal as possible. This means avoiding weak openings that don’t seek to address the reader directly.
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When speaking to a group of people such as an admissions committee or board, you should follow the same principles outlined above. The only difference is that the recipient’s title must be replaced with the name of the group or organization.
The first sentence of your recommendation is undoubtedly the most important because it sets the tone for the entire letter. The best openers are those that immediately express a sincere and enthusiastic recommendation from the applicant.
The remainder of your introduction should be devoted to describing who you are and your relationship with the applicant. This is an important step because it determines the relevance of your letter.
If you’ve known the applicant for a long time and are in a good position to assess their strengths, your letter will have a stronger impact. When building your relationship, you should
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