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A letter of recommendation is a written and signed document that provides feedback on an individual’s performance, leadership, and work ethic. This is also known as a reference letter.
It is best to download a template that gives you instructions for preparing a letter of recommendation. You need to show some commitment before you ask someone to write you a letter. Most people are busy with their lives and it can be hard to sit down for a few hours to write down all the great qualities of a person, no matter how hard you think. Before you set up and submit your application, write for yourself a letter of recommendation with all the best features you think you have. This will allow the person to easily sign or edit the letter, and in most cases that person will add more compliments and nice things to say about you in the letter.
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Make sure the appropriate section is available to discuss writing a letter of recommendation. Generally, you don’t want to upset someone while working or during the hours that person spends well with their family. The best unobtrusive way to request a letter of recommendation is via email, so that the person can find time in their schedule to send you a response.
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When you give someone a letter of recommendation, wait at least 1-2 weeks to get a response from the chosen one. Being aggressive or annoying can help you get a letter faster, but there’s also a good chance the letter will be less inspiring. No one wants to do a favor to another person who walks without respect. Simply tell the person that you want to return it on a specific date in 1-2 weeks. If you know this person very well and you happen to be a forgetful person, then it’s okay to give them a few reminders during the week to make sure they don’t forget your request for a letter of recommendation.
After your chosen selection sends you a completed letter of recommendation, make sure you read it before sending it. Thank and appreciate the person who went out of their way to do you this service.
The author of the letter of recommendation should be able to speak directly about the person’s ability to fill the position for which he / she is applying. Good examples of professionals are previous employers, colleagues, clients or teachers / professors because they can confirm a candidate’s job or academic performance. It is important to choose someone who will take the task seriously and take the time to write the appropriate letter. A hastily written letter may seem weak and superficial, and will therefore be ineffective or perhaps counterproductive.
On the other hand, if someone is asked to recommend a person, but feels that he or she is not qualified to do so, it is best to kindly decline the request. An inadequate letter of recommendation can be detrimental to a candidate’s application and could potentially jeopardize a writer’s professional reputation.
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The letter of recommendation consists of three parts; introduction, paragraph or body views and conclusion. While some types of recommendation letters follow inaccurate formatting, most letters adhere to a certain format and should be written in a professional tone. The longer a writer knows a candidate, the more detailed the content can be. However, the length of the letter of recommendation is less important than the content of which it consists. As long as the letter contains the qualifications of the candidate and personal characteristics, it will serve as a convincing argument in his favor.
The introductory paragraph should present the candidate and the writer, the relationship between them and the duration of that relationship. The position for which the candidate is applying (if applicable) should also be included along with an explanation of the writer’s recommendation.
Sometimes the writer will be informed of who will receive the letter and will be able to send it specifically to that person; usually an employment manager / supervisor, reception officer or admissions committee. The letter should begin with “Dear [name]” or “Dear [admissions committee],”. If you do not know who will read the letter, it is usually best to start with “Who could be concerned”. While this is not always necessary, writing a date will help keep the letter of recommendation valid. If the letter bears the date of 2008 and the person concerned applies for a job in 2017, the legitimacy of the letter decreases significantly.
Example n. 1 To the Enrollment Committee, I am honored to recommend Sally Witfield for admission to your esteemed institution. I have been Sally’s science teacher for the last 4 years and based on her grades, attendance and attendance, I would rate Sally’s academic performance in my class as superior. Example n. 1 was written by a high school professor to support student / college applications. As the application is related to academic education, the teacher touches on the ability of students to behave well in the school environment. Example n. 2 March 18, 2017 Dear Mr. Larsson, My name is Dai Houliang and I am writing to you about Jason O’Sullivan’s candidacy for hotel manager. For the last 2 years he has worked as a reception supervisor at the Place D’Armes Hotel and has always been able to keep the staff organized while maintaining the satisfaction of our guests.
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In this illustrative introductory paragraph, the writer is a candidate’s former employer and can attest to his or her strengths and suitability for the particular position for which he or she is applying.
The recommendation body paragraph (s) is where the writer will go into detail about the candidate’s skills, qualifications and achievements. The author should provide sufficient examples to substantiate these claims, thereby convincing the reader that the letter is from a credible source that can guarantee the applicant’s admissibility. The number of paragraphs and the length of these paragraphs will vary from type to letter, but the main goal is to form a convincing argument on behalf of the candidate with all the necessary words.
Usually a letter of recommendation is used for a specific purpose and it is up to the writer to know what that purpose is. The candidate can then include the strengths and skills that the applicant possesses that are relevant to that particular line of work, field of study, etc.
Example n. 1 Although Kamel had no previous experience in retail, he was natural. He has an exceptional personality for the job. This makes customers feel comfortable and provides exceptional customer service. Camel works equally well alone or with others. Kamel got along well with his colleagues and was never late or absent for no reason. He conscientiously did his homework so as not to leave work for those who came after him.
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Letters of recommendation are not always written for a specific application or purpose, but an individual may request them if he or she wishes to have a general reference for future use. The employer in this body example lists some of the employee qualities that they believe may be useful for a wide range of applications / functions.
Example n. 2 Alessia started looking after our children 5 years ago when our first daughter Aisling was 4 years old and our second daughter, Elodie, was just born. Due to our demanding job, my wife and I cannot be home for a long time during the week. It was immensely comforting to know that they were in Alesia’s care. Alessia devotes all her attention to each child and knows how to juggle tasks flawlessly. Our two daughters, 4 years apart, have very different needs and attention spans, but Alessia is able to take care of each one separately. He will help Aisling with her homework as she prepares a meal for Elodie and entertains her so as not to disturb her older sister. My children talk about her as if she is part of the family and insist that they invite her to their birthdays every year. I understand that the needs of kindergarten staff are different from the needs of a family nanny, but I am convinced that Alessia has risen to the challenge.
The writer in this body example was able to accurately describe the characteristics of his nanny with the help of real-life examples and experiences. The applicant applies to several childcare facilities, so the applicant must include attributes that help her find a favorable position.
The final paragraph should cover all the writer’s final considerations regarding the candidate’s qualifications and should reiterate his support for the said applicant. Unless otherwise indicated, the writer should provide a way to contact him if the reader requests more information. The writer’s contact details can be included either in the closing paragraph, on the memorandum or after the signature. Some letters of recommendation require more precise formatting, but it is common to use formal approval and at the bottom is the author’s signature, name, and contact information.
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Example n. 1 I am confident that the excellent work ethic that Alejandro has shown during his employment will be transferred to his studies.
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