Sample Recommendation Letter Format

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A letter of recommendation is a written and signed document that provides feedback on a person’s performance, leadership and work ethic. This is also known as a reference letter.

It is best to download a template that will guide you when preparing a letter of recommendation. You need to show some effort before asking someone to write you a letter. Most people are busy with their own lives, and it can be difficult to sit down for a few hours and write down all the good qualities of a person, no matter how highly you think of them. Before you ask and submit your application, write a letter of recommendation for yourself with all the best qualities you think you have. It will allow the person to easily sign or change the letter, and in most cases, that person will add more compliments and nice things to say about you in the letter.

Sample Recommendation Letter Format

Make sure the relevant party is available to discuss the possibility of writing a letter of recommendation. In general, you don’t want to disturb someone while they are working or during the hours that person is having quality time with their family. The best unobtrusive way to ask for a letter of recommendation is via email, so the person can find time in their own schedule to send you a response.

Free Letter Of Recommendation Templates & Samples

When you give someone a letter of recommendation, allow at least 1-2 weeks to hear back from your chosen choice. Being stressed or anxious can help you get the letter faster, but there’s also a good chance the letter will be less inspiring. No one wants to do a favor for another person who goes around doing it without respect. Just let the person know you want it back on a specific date in 1-2 weeks. If you know this person very well and they happen to be a forgetful person, it’s perfectly fine to give a few reminders throughout the week to make sure they don’t forget about the referral request.

Once your chosen choice has returned the completed letter of recommendation to you, make sure you proofread it before sending it. Thanks and appreciation to the person who went out of their way to do you this favor.

The writer of a letter of recommendation should be able to speak directly to the person’s ability to perform in the position for which the candidate is applying. Good examples of a recommender are previous employers, colleagues, clients or teachers/professionals as they can attest to the applicant’s work or academic achievements. It is important to choose someone who will take the task seriously and take some time to write a proper letter. A hastily written letter can come across as weak and superficial, and therefore will be ineffective or possibly counterproductive.

On the other hand, if someone has been asked to recommend a person but feels they are not qualified to do so, it is best for them to politely decline the request. An inadequate letter of recommendation can be detrimental to the application and may put the writer’s professional reputation at risk.

Letter Of Recommendation: How To Write + Samples & Templates

A letter of recommendation consists of three parts; the introduction, the main paragraph(s) and the conclusion. Although some types of recommendation letters follow imprecise formatting, most letters follow a specific format and should be written in a professional tone. The longer the writer has known the candidate, the more detailed the content can be. However, the length of a recommendation letter is less important than its content. As long as the letter contains the qualifications and personal qualities of the applicant, it will serve as a convincing argument in their favor.

The introductory section should introduce the applicant and the author, the relationship between them and the length of the relationship. It should also include the position the applicant is applying for (if applicable) along with the rationale behind the writer’s recommendation.

Sometimes the writer will be informed who will receive the letter and may address it specifically to that person; usually a hiring manager/supervisor, admissions officer or admissions board. The letter should be opened with “Dear [name]” or “Dear [admissions committee/admissions board]”. If you do not know who will read the letter, it is best to start with “To whom it may concern”. Although not always necessary, writing the date at the top will help maintain the validity of the recommendation letter. If a letter is dated 2008 and the person in question applies for a job in 2017, the legitimacy of the letter is significantly reduced.

Example #1    To the Board of Admissions, I am honored to recommend Sally Witfield for admission to your esteemed institution. I have been Sally’s science teacher for the past 4 years and based on her grades, attendance and class participation, I would rate Sally’s academic performance in my class as superior. Example #1 was written by a high school teacher to support a student’s application to college/university. As the application relates to academics, the teacher affects the student’s ability to perform well in the classroom. Example #2 March 18, 2017 Dear Mr. Larsson, My name is Dai Houliang and I am writing to you regarding the application of Jason O’Sullivan as hotel manager. He has worked as a manager at Hotel Place D’Armes for the past 2 years and has always been able to keep the staff organized while maintaining the satisfaction of our guests.

Free College Recommendation Letter Template

In this sample introductory paragraph, the writer is a previous employer of the applicant and can attest to their strengths and suitability for the particular position they are applying for.

The body section(s) of a letter of recommendation is where the writer will go into detail about the applicant’s skills, qualifications, and accomplishments. The writer must provide sufficient examples to support these claims, thereby assuring the reader that the letter comes from a credible source that can vouch for the applicant’s qualifications. The number of paragraphs and the length of those paragraphs varies from one type of letter to the next, but the main goal is to form a convincing argument on behalf of the applicant in as many words as necessary.

Usually, a letter of recommendation will be used for a specific purpose, and it is up to the writer to determine what that purpose is. The recommender can then include strengths and skills that the candidate possesses that are relevant to the relevant line of work, field of study, etc.

Example #1 While Kamel had no previous retail experience, he was a natural. He has a wonderful personality for the job. He puts customers at ease and provides exceptional customer service. Kamel works equally well alone or with others. Kamel got along well with his co-workers and was never late or absent without reason. He was conscientious in the performance of tasks so as not to leave the work to those who came on duty after him.

How To Write A Recommendation Letter

Letters of recommendation are not always written for a specific application or purpose, but can be requested by an individual if they wish to have a general reference for future use. The employer in this example section shows some of the characteristics of the employee that he thinks will be useful for a wide range of applications/functions.

Example #2 Alessia started seeing our children 5 years ago when our first daughter, Aisling, was 4 and our second daughter, Elodie, was a newborn. Due to our demanding jobs, my wife and I cannot be home for long periods during the week. It was incredibly comforting to know that they were taking care of Alessia. Alessia gives her full attention to each child and can juggle tasks perfectly. Our two daughters, four years apart, have very different needs and attention spans, but Alessia is able to take care of each individually. She will help Aisling with her homework while she cooks a meal for Elodie and keeps her entertained so she doesn’t distract her older sister. My kids talk about her like she’s part of the family and insist on inviting her to their birthday parties every year. I understand that the demands of a babysitter are different than those of a nanny, but I’m sure Alessia is up to the challenge.

The writer in this sample paragraph was able to accurately describe the qualities of their nanny with real life examples and experiences to back them up. The candidate in question is applying to several nurseries, so the recommender makes sure to include attributes that will help her find a favorable position.

The concluding paragraph should wrap up any final thoughts the writer has about the candidate’s qualifications, and it should reiterate their support for said candidate. Unless otherwise specified, the author should provide a way to contact them if the reader needs more information. The author’s contact information can be included either in the conclusion section, in the letterhead or after the unsubscribe. Some letters of recommendation require more precise formatting, but it is common to use a formal signature and include the author’s signature, name and contact information below.

Tips To Request And Write A Letter Of Recommendation

Example #1 I am sure that the excellent work ethic that Alejandro has shown during his work will carry over to his studies. Alejandro

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